Import an exhibitor list from a spreadsheet
Your exhibitor list already exists in Excel, Google Sheets or your registration platform. Export it as a CSV, upload it to a catalog, and every row becomes a place on the map, placed on its booth by the booth number column. The same steps work for sessions, sponsors, vendors and rooms.
1. Prepare the spreadsheet
| Rule | Why |
|---|---|
| Headers in the first row, one row per exhibitor | Headers become the columns. |
A booth number column, exactly as printed on the floor plan (201, not Booth 201) | This is what places the row on the map. |
| A name column | The row's title on the map. |
| Keep useful columns: description, category, website, email, sponsor tier, logo URL | Every column is searchable, and image and url columns become a logo and a link. |
| Save as CSV, UTF-8 | Excel: File → Save As → CSV UTF-8. Google Sheets: File → Download → CSV. Up to 10 MB. |
exhibitors.csv
Company,Booth,Category,Description,Website,Logo
Acme Robotics,201,Robotics,Collaborative robots for packaging lines,https://acme.example,https://cdn.example/acme.png
Bolt Fasteners,202,Components,Industrial fasteners and fixings,https://bolt.example,
Coming from a registration platform? Export the exhibitor report as CSV and keep its exhibitor ID column: mark it as the catalog's external ID later so re-imports and API updates match rows by that ID.
2. Create the catalog and upload
Create the catalog
Content catalogs → Create catalog. Name it Exhibitors (visitors see the name under a place). Leave the ID blank.
Upload the CSV
The empty catalog offers Create from scratch or upload a CSV file. Choose the file.
Map the columns
Each CSV header is matched to a catalog column; rename or skip any. Check the type of each column:
Logoshould be an image,Websitea url. Finish the import.Set the special columns
In Catalog settings, pick the title column (Company), the description column, the image column (Logo) and, if you have one, the external ID column.
3. Get the rows onto the map
Your Waygo team sets up the placement rule once: “rows of Exhibitors go on the booth whose number equals the row's Booth column”. From then on every row with a valid booth number is on the map by itself. The map page's Content on this map section shows the count and names the rows that could not be placed, usually a typo in the booth number or a booth that is not on the plan.
4. Updating later
- A few changes: edit cells in the catalog table; the map follows.
- A new export from your platform: the catalog's ⋯ → Replace with CSV rebuilds the catalog from the file. Rows keep their booth numbers, so they stay placed.
- Continuous sync: the Content API updates rows by external ID; see Keep content in sync with the API.
Frequently asked questions
- Can I upload an Excel file directly?
- Save it as CSV (UTF-8) first: File → Save As → CSV UTF-8 in Excel, File → Download → CSV in Google Sheets. Up to 10 MB.
- How does Waygo know which booth an exhibitor is on?
- Through a placement rule your Waygo team sets up: the booth number column of your catalog is matched to the booth numbers on the floor plan.
- Some exhibitors are not showing on the map. Why?
- Their booth number does not match a booth on the plan. Content on this map names them; fix the value and they appear.
- How do I add logos in bulk?
- Put the logo's image address in a column and set the column type to image; or upload each logo from the row after import.
- Can I re-import the same spreadsheet after changes?
- Yes. Use Replace with CSV on the catalog. Rows keep their placement because the booth column is still there.